GSNENY Member Activity Financing Form

GSNENY Member Activity Financing Form

GSENY recognizes the importance of supporting its members to finance the Girl Scout activities they choose. We have developed guidance that complies with Girl Scout regulations, stewards the Girl Scout brand, maintains compliance with Federal and State not-for-profit finance law, and promotes the safety of our youth members.
Money-earning refers to activities organized, planned, and carried out by GSNENY youth members in which goods or services are exchanged for money. These activities are supported by adults but must be girl-led, undertaken primarily by the Girl Scouts, as appropriate to their age group. Fund-raising (including applying for grants) refers to the request for money where no goods or services are exchanged. Girl Scouts of the USA permits fundraising only in limited circumstances.

You can find the full policy (updated March 2024)Here

Please complete this form to request approval for money-earning or fundraising of any kind. If you have questions, please email customercare@girlscoutsneny.org for assistance.
Name of person completing this form

First NameLast Name
Service Unit or Troop #
Email of person completing this form
example@example.com
Phone Number of person completing this form
Please enter a valid phone number.
Girl Scout Level participating in of benefitting from this project
I would like permission to....*

Conduct a money-earning project with Girl ScoutsApply for a grant (Girl Scout volunteers only)Fundraise for a Girl Scout Gold Award project (Gold Award candidates only)Fundraise for those impacted by Hurricane Helene (temporary, through December 30, 2024).

Permission to submit a Grant Application
Fund-raising refers to the request for money to be used to support Girl Scouts activities where no goods or services are exchanged. GSUSA policy requires that only adults participate in fundraising activities and that the Girl Scout Council be a partial beneficiary of any funds raised. Adult members may request permission from Council to apply for a grant under GSNENY’s fiscal sponsorship to support troop or service unit activities.

The full policy for member grant-writing can be found Here

IMPORTANT: To comply with GSUSA policy and federal and state not-for-profit law, GSNENY will retain 20% or $100 (whichever is greater) from any grant award which uses its not-for-profit status. Those funds will be allocated the Council Financial Aid fund to ensure financial need will not be a barrier to participation in Girl Scouts. It is the volunteer's responsibility to provide accurate information to any funder about how their contribution will be used, including the portion which Council will retain.

GSNENY will not approve:
- Requests to apply to organizations that the Council intends to solicit for Council-wide funding within the next year.
- Instances where another organization shares in a cash portion of the proceeds from a grant.
- Any activity that is inconsistent with the Girl Scout Promise and Law.
In order to be approved for grant-writing, a troop or service unit must have an acceptable finance report on file at Council. If you haven't submitted yours, you can do that Here
Description of Proposed Project*
What is the name of the Funder to whom you would like to apply?*
What is the submission deadline for this grant?

MonthDayYear
Date
How much money would you like to request? *
What is the current total in the troop or service unit treasury at the moment?*
Is there a specific contact you are addressing at the funder? If so, please list their contact information.

First NameLast Name
Email
example@example.com
Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
I certify the following:*

I have read and agree to follow the Council rules for grant-writing.As the contact person for this application, I am a registered, background checked member of GSNENYNo outside organization will receive cash proceeds from this grant if awarded (you may use proceeds to purchase items for other organizations but may not give them cash)
Please upload any relevant documents here.

Cancelof

Permission to Fundraise for a Gold Award Project

The Girl Scout Blue Book policy forbids girls from the direct solicitation of cash, except for Girl Scouts raising funds for their Gold Award project. Gold Award candidates may request permission to fundraise by completing this form. Remember, if you are providing goods or services you are money-earning (which is a different part of this form).
Please read the complete rules for our Council Gold Award Fundraising Here:

The following activities will not be approved:
- Requests to appeal to organizations that the Council intends to solicit for Council-wide funding within the next year.
- Any form of gambling, including raffles, bingo etc.
- Fundraising through websites (i.e. Go-Fund-Me, etc.), other than the ones provided through GSUSA product programs.
- Promotions where another organization shares in a portion of the cash proceeds from a fundraising. (you may use cash to purchase items for other organizations but may not give them cash)
- Activities that conflict with a Council-wide money-earning initiative (i.e. selling cookies during Girl Scout Cookie season)
- Any activity that is inconsistent with the Girl Scout Promise and Law.
Description of Proposed Fundraising (Who will you ask? How will you approach them?)*
How much money do you hope to raise? *
I certify the following:*

I have read and agree to follow the Council rules for Gold Award Fundraising.Fundraising will be carried out by me, alone.I have permission from my parent/guardian to participate in fundraising for my project.No outside organization will receive cash proceeds from this fundraising if awarded (you may use proceeds to purchase items for other organizations but may not give them cash)
Please upload any relevant documents here.

Cancelof

Permission to Fundraise for those impacted by Hurricane Helene.

Temporarily permitted through December 30 2025/
The Girl Scout Blue Book policy forbids girls from the direct solicitation of cash, except for Girl Scouts raising funds for their Gold Award project. On occasion, GSUSA may respond to urgent needs by identifying a finite period during which girl and adult members may fundraise for a specifically defined cause (i.e. natural disasters).  During those specific periods only, members may fundraise and donate cash directly to reputable organizations that support the fundraising need GSUSA has identified.  It is recommended that Charity Navigator or Charity Watch be used to identify appropriate organizations.  Cash may never be given to individuals. 

Please review the full policy on urgent needs fundraising Here

In order to be approved for urgent need fundraising, a troop or service unit must have an acceptable finance report on file at Council. If you haven't submitted yours, you can do that Here
Description of Urgent Need Fundraising Project*
Date of Urgent Need Fundraising Project

MonthDayYear
Date
End Date of Fundraising Project (if multiple dates)

MonthDayYear
Date
Address where Urgent Need Fundraising Project will take place

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
What is your plan for ensuring the safety of Girl Scouts in compliance with Safety Activity Checkpoints?*
What is your plan for safeguarding any money which is collected?*
Please certify the following:

I have read and agree to follow the Council rules for Urgent Need fundraising.All participating Girl Scouts are current members and their participation is voluntary.Caregivers have provided written permission for girls who will participate.All donations will be given to charities vetted by CharityWatch or Charity Navigator and will not be given to individuals.

Please submit your form here. You will get a response in no more than two weeks.
Should be Empty:

GSNENY Member Activity Financing Form

Permission for Money Earning Project

Permission to submit a Grant Application

Permission to Fundraise for a Gold Award Project

Permission to Fundraise for those impacted by Hurricane Helene.

Please submit your form here. You will get a response in no more than two weeks.